ADMIN COORDINATOR

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Job Family: Administration
Updated At: November 10, 2019

JOB DESCRIPTION

  • Preparation and submission of weekly overtime/ attendance local coefficient fund sheet of office/Work Shop staff.
  • Preparation and submission of monthly FRE staff movement report to accounts for local staff on every month
  • Submission of vacation/sick leaves request in e-connect system on behalf of local and follow up unless approved from HR.
  • Preparation of manual vacation applications for field staff on their behalf and follow up unless approved.
  • Arrangement for flights and airport pick up of international staff requirements following WSA travel policy.
  • Requesting HR for visa exit – re-entry and follow up unless issued.
  • Keep track and record on expiry dates of iqama, Aramco ID, coast guard letters and drivers license on expiry follow up HR/ GROs unless got renewed and request if needed.
  • Keeping record of department vehicles and request for company or customer stickers as per appointments
  • Keeping record of department mobile sims cards and getting and distribution of the periodic bills
  • Preparation and submission of local cash/credit purchase requests after getting quotation and follow up unless get items/ services received
  • Verify meal allowances sheets submitted by field staff after attaching copy of each job ticket done during the month all together to accounts.
  • Preparation of travel expense claims and submission to accounts after getting approval from PL manager and HR manager
  • Preparing expenses report for each hand of department and submitting to accounts department.
  • Track record of PPE for all shop and field hands
  • Prepare/request with Procurement for QHSE courses for field hands and keep record for expiration.
  • Any other task instructed by PL Manager or Coordinator for administrative support

QUALIFICATIONS

  • Saudi National
  • English Language written and comprehensive required Mid to advance level
  • Previous Administrator/office job prefered
  • Software knowledge and skills  (excell, word, power point, outlook)

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